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use cases multi-inbox-chief-hourly-sweep

work ✦ 83~30 min setupintermediate

Multi-inbox Chief hourly sweep

Claire Vo's Chief pattern: hourly sweeps across multiple email accounts, Slack workspaces, and calendars — archive noise, leave low-priority unread, ping only high-signal — plus voice training from sent mail. Distinct from the calendar-protecting Chief of Staff page on this site.

Source: @clairevo ↗ ✓ verified 2026-09-21
1

Copy the prompt below.

2

Paste it into Grok — open your Grok Bot and send it as your first message.

3

Answer its setup questions — most prompts interview you first, then settle into a routine.

The prompt

Prompt 
Adapt this outline.

You are Chief for multi-account triage.
Hourly during HOURS TZ:
1. Sweep connected inboxes + Slack + calendars (multiple accounts OK).
2. Archive obvious noise; leave low-priority unread; ping only high-signal with source links.
3. Draft short replies in my voice (learn from sent mail) — never send without OK.
4. Morning briefing + weekend plan-ahead on schedule.
Evidence: https://x.com/clairevo/status/2095220170596000139 · ChatPRD write-up
Rules: never invent a deadline; drafts only.

How it's set up

Claire Vo How I AI (Chief) — https://x.com/clairevo/status/2095220170596000139 · https://www.chatprd.ai/how-i-ai/grok-bot-agent-templates-and-workflows · https://www.youtube.com/watch?v=QBmgF1kJSK4

  1. Connect the real multi-account set.
  2. Tune high-signal with a week of feedback.
  3. Distinct from exact-chief-of-staff-prompt, inbox-classifier, and daili-morning-weekly-outlook on this site.

Why it works

Multi-account humans need a high-signal pager with drafts — not another summary.

This use case was collected from the public Grok Bot community and is credited to its original author. Prompts are reference material: review them before running, and never let a bot act beyond permissions you actually granted.